Strata Bookkeeper

SUMMARY This position requires sharp focus and strong organizational abilities to ensure accurate and timely execution of all financial duties. The Strata Bookkeeper will work directly with the General Manager and closely with the Group CFO, requiring effective, professional communication at all times. The ideal candidate is detail-oriented, self-motivated, and thrives in a collaborative environment while maintaining the highest standards of confidentiality and integrity.

DUTIES / RESPONSIBILITIES Financial Management

• Reconcile bank statements weekly and monthly.
• Enter and code invoices and bills into Xero, as advised and approved by the GM and Exco.
• Set up bills for payment and load into the bank system for approval by GM/CFO.
• Match credit card payments to invoices and allocate merchant fees appropriately.
• Allocate revenue and costs to correct codes; ensure proper categorization and reconciliation.
• Upload and maintain rental invoices in Xero (minimum weekly), ensuring alignment with property management system entries.

Reporting & Analysis

• Prepare quarterly financial statements.
• Send owners’ statements within 5 working days after quarter-end.
• Deliver monthly financial reports to GM, including budget vs. actuals.
• Review monthly revenue against reports and checked-out reservations to ensure accuracy.
• Prepare receivables reports and follow up on long-term balances with monthly statements

(by the 10th or agreed date).

Budgeting & Forecasting

• Assist with budget creation and forecast uploads, working collaboratively with GM and CFO.
• Highlight discrepancies and suggest process improvements for efficiency.

Process & System Improvement

• Implement streamlined processes in collaboration with the Property Management team.
• Provide system training and support to internal staff.
• Participate in initiatives to improve financial systems and workflows.

Administrative Support

• Handle paperless accounts payable processing.
• Maintain accurate and organized financial records.
• Support internal stakeholders with financial information as needed.
• Assist with onboarding and training of staff in relation to financial systems and procedures.

Ad Hoc Duties

• Complete tasks as assigned by GM and Exco Management.
• Assist with event-based or project-based financial tasks as required.

REPORT PREPARATION

• Produce monthly revenue and cost reports for FCB.
• Prepare financial summaries as requested by senior management.

KNOWLEDGE, SKILLS, AND ABILITIES

• Professional accounting qualification is essential.
• Bachelor’s degree in Finance or equivalent.
• Minimum 10 years of accounting experience, preferably in Real Estate or Property Management.
• Xero accounting software.
• Advanced Excel skills (e.g., pivot tables, VLOOKUPs).
• Strong analytical and organizational skills.
• Excellent written and verbal communication.
• Ability to work independently with minimal supervision.
• High attention to detail and commitment to accuracy.
• Proven ability to maintain confidentiality