Office Assistant

We are seeking a dynamic and detail-oriented Office Assistant to join our team. This front-facing role is ideal for someone who excels in customer service, is tech-savvy, and enjoys managing both administrative and inventory-related tasks. You’ll interact with clients locally and overseas, support financial operations, and help maintain accurate inventory records.

Key Responsibilities

• Greet and assist clients and visitors with professionalism and warmth
• Handle incoming calls, emails, and online communications from local and international clients
• Maintain financial records and process transactions using QuickBooks
• Manage inventory systems: track stock levels, receive shipments, and update records
• Coordinate with vendors and suppliers to ensure timely deliveries and accurate documentation
• Prepare invoices, receipts, and basic financial reports
• Schedule appointments, manage calendars, and support internal teams
• Assist with shipping, receiving, and courier coordination
• Maintain a clean, organized, and welcoming front office environment
• Uphold confidentiality and professionalism in all interactions

Requirements

• Bachelor’s degree
• Minimum 3 years of experience in customer service or administrative roles
• Experience with inventory management systems and stock control procedures
• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Comfortable with online platforms and digital communication tools
• Excellent organizational and multitasking abilities
• Friendly, approachable, and customer-focused demeanor
• Valid driver’s license and reliable transportation