Corporate Services Administrator

The Corporate Services Administrator is part of theAscentium Fiduciary (AF) business. AF provides corporate services to the firm’s international client base through the provision of registered office and related services in various jurisdictions throughout the world. The Corporate Services Administrator is responsible for managing a portfolio of these clients and will be a point of client contact within their allocated team.

Duties & Responsibilities

• Manage a portfolio of clients to the AF standard of quality and service delivery turnaround.
• Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring AF policies are followed and quality / turnaround requirements are met.
• Deal with day to day correspondence and administrative matters relating to the entities, originating responses as appropriate under the guidance of the management as necessary
• Work independently on instructions from individuals that are signatories and authorised to instruct AF.
• Keep abreast of new procedures ensuring AF’s policies and procedures are followed.
• Liaise with the Compliance team in relation to completion of all due diligence requirements.
• Maintain all company particulars including registers, minute books and attending to the regulatory filings (including

Efiling, i.e. CAPS, REEFS) as required.

• Manage accounts receivable, WIP and billing for their clients in accordance with AF’s policies and procedures; and liaise with the finance/billing department as required.
• Ensure that the companies and partnerships are administered in accordance with their constitutional documents and any other relevant documents.
• Ensure that all updates to constitutional documents are filed in a timely manner with requisite fees posted.
• Maintain minute books and registers in good order advising management of any concerns.
• Manage time in terms of maintenance the portfolio of clients, daily tasks, allocated projects and re-prioritizing where appropriate.
• Liaise with lawyers, Registrar of Companies, FSC/CIMA etc and other governmental departments as required.

Role requirements

• High School Diploma / Associate Degree
• 4+ years of direct corporate services experience
• Sound IT knowledge/Microsoft Viewpoint
• ICSA/STEP qualified is desirable
• Experience with handling a high volume of companies within the CSP sector
• Willingness to train and develop Jr administrators
• Strong customer service mindset and relationship-building abilities
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and a commitment to accuracy
• A proactive, solutions-focused approach with strong problem-solving skills
• Ability to work independently while collaborating effectively within a team environment
• Experience in a legal, fiduciary, financial services, or corporate services environment would be an advantage.